General Return Requirements and Instructions:
RMA Inquiry:
Prior to returning your product, an authorized RMA number must be issued to the Distributor. To obtain authorization, an RMA can be requested from the SCANSYS’s website or requested via email sales@scansys.com. Note that the RMA number must be clearly written in black or blue ink in large type on the outside of all returned packages. SCANSYS will refuse the package(s) without an RMA number and return the product to the customer with freight due.
Expiration:
An RMA / Technical Support ticket number is valid for ninety (90) calendar days after its issuance by SCANSYS. The Distributor must return the product described in the RMA, or else a new RMA number will be required. If SCANSYS does not receive the product(s) within the allowed time frame, the RMA will be closed and returns may be refused, potentially delaying the process.
Returns from Authorized Distributor:
SCANSYS only accepts returns from Authorized Distributors. If you should experience a problem with our product, please return it to the point of purchase.
Return for Credit Policy:
SCANSYS has a 90-day return policy for defective items. Warranty begins from the date the Distributor ships the product to dealers/end-users. Proof of purchase will be required to validate the Warranty beginning date. The dealer or end-user is required to send the defective product(s) back to the Distributor for return processing. Distributors must submit a return authorization request with SCANSYS via the RMA form. Returns outside the 90-day time period are not eligible for credit. Product(s) that have been painted, tampered with, that have labels removed, or any other modifications will void the credit warranty. These product(s) may be repaired but fees may apply.
Over-the-Counter Warranty:
SCANSYS has up to two (2) year warranty policy for replacement/returns. Dealers/end-users must send the defective product(s) back to the Distributor. Distributors may then offer an over the counter exchange option if the product is available at the branch. If the product is out of stock, the Distributor will have to issue and submit a new purchase order with SCANSYS, which SCANSYS can deliver directly to the dealer/end-user. Once the exchange/replacement is completed, the distributor must submit the return authorization request with SCANSYS via the RMA form within 30 days, otherwise the request will not be processed.
In the unlikely case of product failure within the first year of ownership SCANSYS will make the best effort to ship replacement product(s), via distribution, of equivalent performance and specifications. An RMA for Credit request is mandatory for the return of the defective product(s). Please follow normal RMA instructions when requiring an advance replacement.
Repair:
The Distributor must fill out and submit the RMA form with all the required information to assist the repair department with diagnosing and repairing the item. Warranty goods are repaired without contacting the customer. An “Estimation of Charges” is sent to customers for the repair of Non-Warranty goods, which they must review and sign if acceptable. Non-warranty items require written authorization from the customer. If an item is deemed “un-repairable” the customer is contacted and has the option of (1) having the product returned, (2) having the product scrapped or (3) purchasing a new unit as replacement.
Packaging Requirements:
All returned products must be packaged to afford individual mechanical protection so damage does not occur while the product is in transit to SCANSYS. In addition, the packaging must provide proper electrostatic discharge (ESD) protection. All packaging should be comparable to the packaging in which SCANSYS originally shipped the product. For multiple packages, each package must be labeled with the approved RMA number and properly sealed, and a copy of the RMA form must be enclosed with the shipment. The Distributor or customer must enclose a packing list identifying the contents in each shipping carton.
Freight Charges:
Please contact the authorized distributor or reseller for details.
1109 E Janis St
Carson, CA 90746
Phone: (657) 556-6249
Warranty and RMA Inquiry: sales@scansys.com
Product and Technical Support: sales@scansys.com
